Personal Data Protection Policy

1. DATA CONTROLLER

The data controller is the private limited society, Privacy Praxis, whose the Head office is Chaussée de Louvain 498/C5, 1380 Lasne (Belgium) and its identification number is 0845.238.402.

For more information about our data processing, we invite you to contact us by email at info@privacypraxis.com.

1. DATA THAT WE COLLECT

In this section, we point out what data are collected.

1. Data that we collect directly

When you contact us through the contact form, we collect several personal data:

• First name and Last name;
• Mail address;
• Phone number;
• Any other personal information you share with us.

2. Data that we collect through cookies

A cookie is  are small, usually randomly encoded, text files that help your browser navigate through a particular website. The cookie file is generated by the site you’re browsing and is accepted and processed by your computer’s browser software. The cookie file is stored in your browser’s folder or subfolder.

Cookies have several functions, such as allowing you to navigate efficiently on a site or a mobile application, to remember your choices, the goods and services you wish to buy, to offer you relevant advertising content according to your centers of interest expressed during your navigation. You will find more information on cookies on the following sites:

• https://autoriteprotectiondonnees.be/citoyen
• allaboutcookies.org

Privacy Praxis use the strict minimum of cookies needed for its website. We use in particular :

1. Stricly Necessary Cookies

These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms.    You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information.

1. Performance cookies

These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our site. They help us to know which pages are the most and least popular and see how visitors move around the site.    All information these cookies collect is aggregated and therefore anonymous. If you do not allow these cookies we will not know when you have visited our site, and will not be able to monitor its performance.

1. Targetting cookies

These cookies may be set through our site by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant adverts on other sites.    They do not store directly personal information, but are based on uniquely identifying your browser and internet device. If you do not allow these cookies, you will experience less targeted

For more information about the different cookies used, their description and their retention time, check our Annex

1. PURPOSES OF PROCESSING

In this section, we point out what are the purposes why we process personnal data mentioned at the Section 2

1. Operations required for the business relation

• Taking into account the information contained in the contact form.

2. Purposes associated with the deposit of cookies on your computer

1. Operation and optimization of navigation on our sites and applications

• Storing your preferences in terms of cookies;
• Storing information on a form that you filled on our website.

1. Measurement of visit and audience

• Establishment of statistics and volumes of visits and use of the various elements composing our site (sections and content visited, routes) in order to improve the interest and ergonomics of our services.

1. COMMUNICATION TO DATA PROCESSORS

To provide you with our services optimally, we have various external service providers who may have access to your personal data. However, our subcontractors access your data on the basis of signed contracts mentioning their obligations in terms of data security and confidentiality protection. These providers are:

• A tool designed to manage data regarding employees and freelances recruitment;
• A CRM designed to manage data regarding our relations with our clients;
• A tool designed to manage data regarding project being currently in development;
• A tool designed to manage personal data;
• A tool designed to organize et broadcast conferences, https://meeting.privacypraxis.com.
• A tool designed to create and manage our event, events.idloom.com.
• DATA RETENTION

Your personal data are kept for a period in accordance with legal provisions or in proportion to the purposes for which they were recorded.

With regard to all the data concerning the constitution and management of prospect files referred to in Chapter II, 1., have a retention period of maximum 5 years from the collection of the data or the last contact from the prospect . If this prospect becomes a customer, this data could be retained for a period of 7 years after the end of the contractual relationship.

Regarding the retention period of cookies, we refer you to the list in chapter IX which mentions the retention periods for each cookie used on our website.

1. SECURITY MEASURES

As data controller, Privacy Praxis has implemented appropriate technical and organizational security measures in accordance with the applicable laws to protect your personal data against the accidental or unlawful destruction, the accidental loss or unauthorized disclosure, alteration and access. We have implemented :

• A continuous awareness of our staff on the requirements for data protection, confidentiality, availability and integrity of data;
• Securing access to our premises and our IT platforms;
• The implementation of a general IT security policy for the company;
• Securing access, sharing and transfer of data;
• The high level of data protection requirements when selecting our subcontractors and partners.

1. YOUR RIGHTS CONCERNING YOUR DATA

You have the following rights concerning your data :

1. Right of access

You have the right to know whether or not Privacy Praxis is processing your data  and when it is, to access it and obtain information relating to the processing.

2. Right to rectification

You have the right to rectify your data if they are inaccurate or to complete them if they are incomplete.

3. Right to erasure

You have the right to request the erasure of your data when there is no further reason for processing..

4. Right to restriction of processing

You have the right to request the limitation of the processing of your data, in which case we can only keep this data to the exclusion of any other form of processing.

5. Right to object

You have the right to express your opposition to the processing of your personal data if for a reason of your own, you consider that any of the processing being pursued infringes your privacy and causes you excessive damage. You cannot in any case prevent us from processing your data if the processing is necessary for the conclusion or performance of your contract.

6. Right to lodge a complaint with the Belgian supervisory authority

You may have the right to lodge a complaint with the Belgian data protection authority, under the conditions and within the limits set by the GDPR and any other legislation applicable to the processing of Personal Data. The APD can be contacted at the following address:

Autorité de protection des données
Rue de la Presse, 35, 1000 Brussels
Belgium
Tel : +32 (0)2 274 48 00
Fax : +32 (0)2 274 48 35
Mail : contact@apd-gba.be.

1. HOW TO EXERCISE ITS RIGHTS

Contact us by mail to info@privacypraxis.com or by letter at:

Privacy Praxis SRL
Chaussée de Louvain 498/c5, 1380 Lasne
Belgium

Phone number : +32 2 318.05.30
Business Number  : BE0845.238.402

Remember to specify the subject of your request (specifying the right you want to exercise) and, in case of request by letter, indicate the address to which we must respond. A response will then be sent to you within one month of receipt of the request.